Email Management Tips

Your website hosting package from CGain comes complete with a very powerful Email system. You can have unlimited email accounts, one for every person or department in your organisation – or just one – or even none (and have all mail redirected to your personal gmail or hotmail account).

Webmail Access
Webmail is like a better version of gmail or hotmail (no adverts!), and accessible from any internet browser. Simply go to http://outitgoes.co.uk and login using your existing email address and password. Webmail is useful when you do not have access to your normal computer (or phone) and need to check or send email from your business account.
You will also need to access your Webmail if your Mailbox becomes full – and delete old messages here directly from the server.

Redirects
You can set any email address to redirect to another address. Simply give me the instructions and it will be done. You may want to do this if a staff member leaves or is on holiday.

Auto-Responders
An auto-responder is useful for when you are on holiday or otherwise unavailable and do not want to be disturbed. Simply give me the instructions and it will be done. These can be programmed to start and finish at certain dates if needed.

Your Mailbox Capacity
Each standard free Mailbox is limited to 1000mb. If you receive or send lots of big emails with images and documents, it can fill up quickly. You can either delete messages from the server and free up some space by using Webmail (above) or upgrade to a bigger capacity.

Setting Up Your Email Accounts On Your Devices
Your email account can be set up on any device, a desktop PC or Mac, a Laptop, a Tablet and even a Smartphone. You can also have any number of email accounts set up across multiple devices. I have most of my accounts set up on my office PC, my laptop, my tablet and my phone.

You will need various settings for this.

Username – this is your full email address
Password – your email account password
Incoming Mailserver – this is always mail.yourdomainname.whatever
Outgoing Mailserver – this is always mail.yourdomainname.whatever

If you need any help, just ask!